Although these codes are identical to the code used in Excel's Custom Number formatting feature, most users rarely see them.įor example : The formulas TEXT (B3, '$ #, # 0.00') and TEXT (C5, 'M / dd / yy') convert numbers and dates into text (in this case the conversion will become '$ 12,345.67' and '12 / 01/10 '. However, this method has a disadvantage that you need to know certain format codes. This function has the function of converting numbers or dates into the corresponding text format. To do this, we will use the TEXT function in Excel. Save time with these text formatting functions in Microsoft Excel.In an Excel spreadsheet, insert a column using the formula to convert the number or date in Excel to the text format you want to appear in Mail Merge. If you use the Mail-Merge Wizard, you may have to go back to the previous steps to see the changes. Sometimes you have to do this 2 or 3 times. Note : When adding or changing the numeric switch, the effect may not change immediately, you need to update the field by clicking on it and selecting Update Field or clicking the Mailings button > Preview Results.

You should now see the actual field code (in curly braces as in Then, right-click on the Mail-Merge field (such as «Donation») and select the Toggle Field Code option. Be sure to turn off Preview Results so you can see the Mail-Merge fields. To apply formatting to a field, you must use Number Switch (formerly called Picture switch) in the field code of that field.įirst, you need to see the actual field code by opening the Mail Merge document and clicking on the Mailings tab at the top of the window. The merge field will basically tell Word which column in the Excel table contains the data to convert.

Here, you will use the desired number format code for the Merge Field in the Word document. We will do the first way to edit the Word document. How to fix number formatting errors when using Mail Merge in Word

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